Courtesy Tech II Business SErvices
By Craig Stephenson
Virtually every employee today has a smartphone. Many also have tablets, such as iPads and android devices. Most businesses are under utilizing these devices, because in most cases they belong to employees. These devices are BYOD, “bring your own device,” as they say.
Your hyper-connected employees are glued to their mobile devices, and savvy business owners and executives have realized the secret to higher employee productivity is embracing mobility and the BYOD trend. Find ways to help your staff work more, work smarter, and serve your clients better. The key is to empower the mobile experience of your staff, without compromising security and control of your corporate data.
Business-class file sync services can give you the best of both worlds however you need to be aware that all cloud services are not alike. One of the most popular cloud services has been hacked more than once and for those in the medical and financial industry, may find the compliance lacking. However Tech II Business services Cryodrive can allow your corporate data to be synced to employee mobile devices, without giving up control of your corporate data and remaining HIPAA compliant. Here’s how:
1. Sync to smartphones. Business-class cloud file sync services allow employees to sync their critical work files between their desktops, laptops, smartphones, tablets, and the cloud.
Your staff becomes more nimble and productive when they have their files at their fingertips, no matter where they go. Whether it is iOS, android, or Windows Phone, business-class sync keeps users connected on the go.
2. Empower your employees with tablets. Tablet users today are usually your cutting edge staffers. More and more, everyday computing tasks once performed on laptops are now being done on iPads and android tablets. Tablets are great for field-based staff, often sales professionals.
Whether your staff is visiting a client or working a trade show, tablets are fantastic for demos, show and tell, and visual content to share with prospects and clients. Growth-oriented companies should encourage tablet use and help users leverage all of their files and corporate data, securely from their tablets.
3. Sync your file server. Mobile devices are the lifeline for remote employees. But it is easy to feel cut off from HQ if all the content, files, and data you need is stuck back on the corporate file server.
Business-grade sync services allow you to cloud connect your file server and in turn sync the content to mobile users and other remote computers. On-the-go professionals are in sync with HQ and better able to serve clients and prospects in the field.
4. Don't lose control. Leveraging employee mobile devices is not without risks. Data privacy and security has always been a balancing act. With BYOD, it is no different. But with business-grade sync services, you can connect employees with your corporate data without losing control of that information. Business-class services allow you to implement fine-grained controls on employee sync and share behavior.
For instance, you could allow employees to sync to their iPhone and iPad, but not a remote Windows or Mac machine. You may aalso evolve your security policy over time, either loosening or strengthening policies depending on the circumstances. The choice is yours.
5. Be ready when disaster strikes. No matter which security policies you implement, you need to be ready for when disasters strike. Everyday disasters are all too common, such as lost or stolen smartphones. With business-grade file sync, you can remotely wipe corporate data off of a lost device. In more serious situations, such as an employee termination, you are also ready.
Remote wipe actions can be taken on a whole user account and across devices that were previously synced, eliminating corporate data from smartphones, tablets, and remote computers.
HIPAA compliant business-class file sync helps business owners and executives ride the mobility wave, while safeguarding corporate data.
Stephenson is the administration and compliance manager at Tech II Business Services Inc.